Almost every industry uses portable scanners for a range of business applications. These devices can read barcode labels, making managing inventory, identifying products, and handling checkout processes more efficient. The best part? They are straightforward and make the work process faster than manually inputting data. However, finding the right barcode scanners may be tricky.
This guide will show business buyers the key features to look out for and a few factors to consider when stocking their handheld scanner inventory, so they can be sure to select the best the market has to offer for their buyers in 2025.
Table of Contents
A summary of the handheld scanner market
Handheld scanners: Top 8 features to consider
Other things to consider when choosing handheld scanners
Final words
A summary of the handheld scanner market
Experts believe the handheld scanner market will be worth US$ 7.91 billion by the end of 2024 and will reach US$ 14.88 billion by 2034 at a 6.52% compound annual growth rate (CAGR). The market is growing considerably thanks to the integration of VR (virtual reality) and AR (augmented reality), the rise of scanners with blockchain capabilities, and increased mobile integration. Here are some key market stats to note:
- Portable/handheld barcode scanners dominate the market with over 82% of the total revenue in 2024.
- The United States is one of the biggest contributors to the market, with experts predicting a 6.60% CAGR over the forecast period.
- China is the largest market driving force, with a speedy 9.30% CAGR prediction for the forecast period.
- Interest in barcode scanners has also grown in 2024. The number of searches for them boosted by 20% from 2023’s average of 550,000 to 673,000 in the third quarter of 2024.
Handheld scanners: Top 8 features to consider
1. Scanning technology
Handheld scanners can use either of two scanning technologies: 1D or 2D. The most common type is 1D (or linear) barcode scanners. These scanners can decode the traditional, parallel-lined D codes. However, these barcodes only store limited data, like prices or product IDs.
Conversely, 2D barcode scanners are high-performance devices that can read more complex, two-dimensional barcodes, often called “2D codes” or “matrix codes.” These barcodes consist of patterns of squares, dots, or other shapes that can hold more data than 1D barcodes, including product descriptions, images, or entire web pages.
2. Form factor
The form factor of a barcode scanner refers to its size, shape, and design, and it plays a big role in how and where businesses can use the scanner. Barcode scanners come in various forms, including gun-style scanners, handheld computers, wearable scanners, fixed-mount scanners, presentation scanners, in-counter scanners, and mobile computers. Manufacturers design each type to meet specific scanning needs.
Choosing the right form factor depends entirely on what businesses need the handheld device for. For example, handheld scanners are ideal for scanning items from a distance (like in a warehouse), while presentation and fixed-mount scanners work best at checkout counters for point-of-sale tasks.
3. Connectivity
Most handheld scanners offer various connection options, such as USB, Bluetooth, RS-232, and Wi-Fi. Consumers will choose cordless scanners if they need models that can move around quickly, especially those with Bluetooth or Wi-Fi. On the other hand, a corded model with USB or RS-232 ports is the ideal option if users are connecting it to a single PC.
4. Durability
While all barcode scanners can handle some wear and tear, some have more rugged designs than others. If the target business operates in tough environments or needs scanners that can handle frequent use, it’s best to offer options rated for industrial use.
5. Scan speed
How quickly can the scanner read, interpret, and send data for processing? Scan speed is essential for high-volume settings (retail or healthcare) that depend on barcode technology. It determines how efficiently the system runs and how quickly employees perform tasks. So, retailers need to offer scanners that can quickly and accurately read barcodes to help customers keep things moving smoothly.
6. Keyboard type
Many barcode scanners come with built-in keyboards, especially mobile computers and handheld models. These keyboards let users directly input or edit data, making the process faster and easier than manual data entry. Additionally, scanners offer various keyboard configurations, including full alphanumeric, alphabetic, numeric, and programmable function keypads.
Some barcode scanners also feature field-replaceable keypads, allowing users to easily switch between different keypad setups. This flexibility is helpful if consumers expect to handle different scanning tasks in their workflow.
7. Battery life and charging options
The average retail business scans hundreds of items daily, so it’s no surprise that battery life is a crucial factor to consider. If users want wireless handheld scanners, business buyers must offer models with good battery life to avoid unexpected downtime, especially during busy times. In addition to long battery life, scanners should also have dependable charging options.
Some scanners have a “hot-swappable” battery feature, which lets users replace a low battery with a fully charged one without shutting down the device. This feature is handy if consumers use the scanner for long periods.
8. User-friendly features
A reliable and accurate handheld scanner is not the only concern. Consumers will also avoid models with complicated interfaces, as they can lead to mistakes and frustration during data entry. For this reason, retailers should stock models with user-friendly features, like a backlit display, audible beeps, and simple graphical menus, which make the scanning process smoother and more efficient.
Additionally, consider how comfortable and easy it will be for the target business’s employees to use. Ideally, the perfect scanner should have features and designs to make the job easier and meet their daily needs.
Other things to consider when choosing handheld scanners
1. Consider the target consumer’s flooring
Accidental drops are the main culprits in damaged barcode scanners, so most consumers purchase these devices based on the flooring in their facility. Hard surfaces like concrete, wood, and tiles can cause severe damage if users drop their scanners. Offering rugged handheld scanners designed for tough conditions is a good idea in these environments.
Retailers can ensure these scanners have features like drop ratings, shock protection, tumble ratings, or certification under safety standards like ASTM. However, facilities with softer flooring (like carpets or rubber matting) have lower risks of drop damage. Such users don’t need heavy-duty scanners. Instead, they will need scanners with reinforced housing, rubber bumpers, plastic covers, and lower drop ratings.
2. Think about the air quality
Dust, dirt, moisture, and chemical vapors can harm barcode scanners and their performance. Hence, users will choose barcode scanners with a good IP rating if the facility has a lot of dust or is prone to moisture.
For the best protection in tough conditions, offer handheld scanners with IP ratings of at least 68. This rating ensures the device can handle exposure to dust and water without affecting its functionality.
3. Consider the lighting conditions and ambient temperature
Handheld scanners need good lighting to read barcodes accurately. If users work in a dimly lit area or with indirect lighting, business buyers can offer scanners with built-in illumination. Also, they must consider if the scanner can handle the temperature of the target working environment. Usually, handheld scanners work best within specific operating and storage temperature ranges.
Final words
Finding the right barcode scanner to stock can be tricky, but with some research and an understanding of what to consider, retailers can find options that fit their consumers’ needs. Before buying, they should consider the key features and factors discussed and check reviews to ensure reliable manufacturers are offering the best deal. Handheld scanners are gaining popularity, so stock up now to tap into this profitable market.
