There’s a common belief that email sign offs are just formalities. Many people don’t put any thought into their salutations, closing their emails with “Best” or “Regards” in their professional communication.
The truth is that there are many ways to end an email. However, it should be tailored to the email’s context and your relationship with the recipient.
Here, we’ll provide you with email sign off examples that go beyond the mundane. These email salutations will help encourage responses and strengthen relationships.
Types of email sign offs
Email closing salutations come in many varieties, catering to different contexts and relationships. Here are the categories we’ll look at:
● Warm
● Creative
● Funny
● Professional
● Complimentary
● Casual and friendly
● Ecommerce
● Bonus: Annoying email sign offs
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How to write good email sign offs
Consider these tips before writing email sign offs:
- Be contextual. Consider your relationship with the recipient and make sure your email sign off is appropriate for it. For example, you shouldn’t end a professional email with “Cheers” or “Ciao.”
- Capitalize the first word only (i.e., write “Best wishes,” not “Best Wishes”). Following this standard gives your emails a polished and professional look, which is crucial in certain contexts, such as academic and business emails.
- Check for grammatical mistakes. Take a few minutes to reread each email you’re about to send to ensure that you don’t come off as sloppy, especially when sending professional emails.
- Be careful with inspirational email sign offs. Unless you know the person really well, they can make you sound insincere or too casual.
- When in doubt, use “Regards.” or “Thank you.” They’re all-purpose, non-specific email closings.
Related resources:
The best email subject lines
How to write a catchy email subject line
How to use emojis in email subject lines
Warm email sign offs
Warm email sign offs are a great way to convey your good intentions and wish the recipients well. Here’s a selection of the all-safe email sign offs that are a nice and warm way to end your emails.
1. All the best, [Your Name]
This is a polite way to end both formal and semi-formal emails, ideal for colleagues, business contacts, and friends. It’s used to indicate that you hope the email recipient experiences only good things in the future.
2. Best regards, [Your Name]
This a classic and widely used email sign off that’s appropriate for business and formal communications. It’s a safe pick that can be used in almost all situations to show that you are courteous in your communication.
3. Warm wishes, [Your Name]
Perfect for building stronger relationships with clients or colleagues, this is a personable and friendly email sign off that works well for email communication with people you have a close relationship with. It has an inviting tone and shows the recipient that you value their time and effort.
4. Kind regards, [Your Name]This is a slightly formal version of “Best regards” that conveys feelings of politeness and shows the recipient that you respect them. Often used in formal emails, this is an example of kind email sign offs that can also be used when writing personal emails to show your respect for the recipient.
5. Thank you, [Your Name]
Thank you is another versatile sign off that can be used in a variety of emails to express gratitude and appreciation to the recipient. Ending your emails with this sign off is an effective way to leave a positive impression and show the recipient that you value their time and effort and that you’re truly grateful for their input.
6. Until next time, [Your Name]
Suitable for follow-up emails or when ending a series of email communications, this sign off shows that you’re looking forward to the next time you will be in touch with the recipient, which can be a great way to build a positive relationship. It shows that you value the recipient’s input and want to continue with the conversation.
7. All my best, [Your Name]
This is a sincere and more personal sign off that works well when you’re communicating with people you have a close relationship with, such as friends and family members. This sign off will help you foster deeper relationships and build stronger connections with the recipient since it shows that you care about them and value their input.
8. Have a great day/week/weekend, [Your Name]
Are you looking for a friendly and upbeat email sign off with a positive tone? Then, you should use “Have a great day/week/weekend” at the end of the email to show the recipient you care about them and want them to have a great day, week, or weekend.
9. Take care, [Your Name]
Signing off your email with “Take care” helps you warmly sign off emails with a caring tone. The sign off is especially useful for emails that are personal in nature or when you want to show that you’re caring and approachable.
10. Looking forward, [Your Name]
Use this sign off to express enthusiasm for a future meeting, collaboration, or project. It is especially useful when you are discussing a new partnership or proposing a novel idea to the recipient.
Some helpful resources:
15 email marketing best practices for 2023
5 email marketing campaign strategies
5 email design templates for inspiration (+best practices for ecommerce)
Creative email sign offs
If you’re looking for a fun and creative way to end your emails, here are a few unique email sign offs to consider.
11. To infinity and beyond
This is a fun email sign off that can be used when communicating with family, friends, and colleagues who have a playful sense of humor or those who appreciate pop culture. The sign off fits various contexts such as a personal email to a friend with shared interests in sci-fi or a follow-up email to a work colleague at the end of a project.
12. Cheers to a fantastic day!
This is an upbeat way to wish your friends or colleagues a great day. You can use the sign off in different contexts such as when congratulating your juniors for a job well done or as a friendly sign off to uplift and encourage a friend.
13. Until our next adventure!
This email sign off is perfect when you’re talking to friends or family members who you have traveled with in the past or are planning future trips with. You can also use it when emailing colleagues in the hospitality or travel travel industry email communication, or in a situation where you’re looking forward to the next exciting project.
14. Dream big and soar high
This email sign off is perfect when you’re emailing a young person, student, or colleague who is starting a new career. You can use it to inspire the recipient to aim high and go after their goals with passion and determination.
15. Stay fabulous!
A fun and creative way to sign off emails sent to friends or colleagues you are close to and know will enjoy the humor. The sign off is playful and can be used in a variety of contexts such as a personal email to a friend or family member or a work email to a colleague you have a close relationship with. It’s not ideal for professional emails, though.
16. Keep calm and carry on!
This is a motivational and inspiring sign off that can be used in emails to employees or colleagues who are going through a rough time. The sign off fits various contexts such as motivating a colleague who is stressed, or a friend facing some life challenges.
17. Stay wild and free!
This is a fun and adventurous sign off that works well for emails to friends and colleagues who have a sense of adventure and love the outdoors. You can use it at the end of a personal email to a friend who’s planning a trip, or a work email to a colleague in the travel/hospitality industry.
18. Wishing you sunny days and blue skies!
This is a playful and uplifting sign off that can be used in emails to friends and colleagues who need some encouragement. It’s perfect for work emails to colleagues going through a difficult period or personal emails to friends who need some cheering up.
19. Stay curious, stay inspired!
Perfect for encouraging recipients to stay curious and continue exploring the things that matter to them, this sign off works well when you’re emailing a student, researcher, or any other person who values creativity and learning.
20. Cheers to a fruitful collaboration
A professional sign off that can be used in emails to clients or business partners. The sign off expresses gratitude for the partnership and encourages more opportunities to work together.
Try Omnisend’s free AI email subject line generator for your inspiration
Funny email sign offs
While you can use funny email sign offs to make people laugh, they are best used with recipients who know you and understand your humor. Here are a few funny sign offs you can use to add levity to your emails.
21. See ya later, gator
It’s one of the classic email sign offs that can be used in a variety of emails such as personal emails to friends and family, and formal emails to colleagues. The sign off adds a light touch at the end of an email and puts a smile on the recipient’s face.
22. Take it easy, breezy!
This is a fun and playful sign off that works for both personal and professional communication. You can use it when sending an email to a colleague about to go on vacation or a personal email to a friend or family member who is feeling stressed.
23. Hasta la vista, baby!
Inspired by Arnold Schwarzenegger’s famous line in the movie Terminator 2, this is a funny sign off you add at the end of an email to make it lively. It can be used in both formal and informal settings where you have a close relationship with the recipient.
24. All the best, except for Mondays!
A funny email sign off that can be used when talking to colleagues or friends who hate Mondays. It can be used in different settings, such as a work email to a colleague after a hectic Monday or a personal email to a friend as you catch up after a long weekend.
25. Stay safe, stay sane, and don’t forget to floss!
A humorous way to end a friendly email with a friend or colleague who you have a close relationship with. You can use it to add a lighthearted touch to a personal email to a friend who is stressed or a work email to a colleague who is swamped with work.
26. May your inbox be empty and your coffee cup full!
This is a funny way to end an email to a colleague who is always busy with emails. You can also use it at the end of a personal email to a friend who is always on the go and juggling multiple projects.
27. Keep it weird, but not too weird!
A playful way to sign off emails to a friend or colleague who has a peculiar sense of humor. It can be used in various contexts such as a personal email to a friend who has funny hobbies or a work email to a colleague who is not afraid to be weird at the office.
28. Catch you on the flip side!
A fun and casual way to end both formal and informal emails. The sign off will make your email feel warm and help you build a stronger relationship with the recipient.
29. Peace out!
A playful sign off that can be used when emailing friends or colleagues with a sense of humor. You can use it at the end of a personal email to a friend who’s going on vacation or a work email to a colleague who has finished a project.
30. Later, tater!
A funny and friendly email sign off that can be used in both professional and personal settings. Use this sign off if you’ll be seeing the recipient soon.
Professional email sign offs
When it comes to professional email communication, the sign off is just as important as the body of the email as it could make all the difference. From timeless classics to modern variations, here are a few professional email sign offs you can use to make the best impression.
31. Yours Sincerely / Sincerely, [Your Name]
A classic email sign off that works well in most professional settings, such as business proposals, job applications, and legal correspondence.
32. Yours truly, [Your Name]
A formal email sign off that can be used when talking to clients, customers, or business associates through email. The sign off shows positivity and conveys a sense of respect.
33. With gratitude, [Your Name]
A warm sign off that’s perfect when you need to show appreciation for someone’s input. It can be used in different professional emails such as a follow-up email after a job interview or meeting, or in customer support emails.
34. Respectfully / Respectfully yours, [Your Name]
A formal email sign off that conveys a sense of courtesy and respect, making it ideal for emails to government officials, high-level executives, and other formal institutions.
35. Looking forward to hearing from you
A formal email sign off that shows how excited you are to get a response from the recipient. You can use this sign off when you send a follow-up email after a job interview or a sales call/meeting.
36. Best wishes
Suitable when you need to show positivity and a sense of goodwill. This email sign off is a great way to end formal emails sent to colleagues and business partners.
37. Warmly, [Your Name]
A warm email sign off that fits various formal email settings such as networking and customer support emails.
38. With appreciation, [Your Name]
Used to express gratitude, this sign off can be used at the end of various professional emails, such as after a job interview or business meeting, and customer support emails.
39. Cordially
A polite and formal sign off that can be used in various professional settings such as business emails, communication with customers or clients, formal business invitations.
40. Thank you for your consideration
A personal sign off that can be used in emails where you’re asking a favor from the recipient such as a job application.
Related: 12 thank-you email templates & examples for ecommerce
Complimentary email sign offs
Feel like patting someone on the back? Here are some ideas for friendly email sign offs:
41. Keep up the good work
This is the staple way to show praise and approval among corporate managers. While it does sound a little dry and is a bit overused, it’s still a safe choice if you want to flatter someone working for you.
42. Great working with you
To compliment someone on the same level as you, go with this email sign off. It’s a balanced way to show your appreciation and strengthen your partnership.
43. Stay awesome
Looking for a slightly more informal email signature? “Stay awesome” is a perfect combination of flattery and excitement for the work environment.
44. You’re an inspiration
We all have that one colleague who’s always uplifting others with genuine enthusiasm and is always there to help. Use this friendly email sign off to show your appreciation.
45. I appreciate your help
Someone has helped you out, but you aren’t that close to them yet? This email sign off is a perfect way to compliment that person without feeling awkward about it.
46. You’re a rockstar
This is a personal email sign off that acknowledges the positive impact and contributions of the recipient. You can use this in a variety of professional settings, particularly after the successful completion of a job or project.
47. You’re a true asset to the team
This is a friendly email sign off that recognizes the value the recipient brings to the team or organization. As the team leader in your organization, you can end your emails to your colleagues with this sign off after a successful project.
48. To continued success
A complimentary email sign off that expresses your good wishes and compliments the recipient’s achievements. It’s a positive way to end a professional email to a colleague who has been successful in their work.
49. Congratulations
Need to congratulate a colleague on their recent success? Writing “congratulations” at the end of the email is an effective way to celebrate the recipient’s accomplishments. An appropriate setting to use this sign off is after closing a business deal or a successful presentation.
50. You rock
A complimentary email sign off that’s more casual than professional. It’s a lighthearted way to congratulate someone but it may not be appropriate for all situations. Consider your relationship with the recipient before using it as an email sign off.
Casual and friendly email sign offs
For colleagues and business contacts whom you have a close relationship with, here are casual sign offs you can use in your emails:
51. Take care
Simple and effective. This sign off is a friendly way to end an email sent to a friend or colleague whom you care about.
52. TTYL
TTYL stands for “talk to you later.” It’s a popular sign off used in SMS and instant messaging but can also be used in casual emails sent to friends and colleagues who you have a close relationship with.
53. Talk soon
Brief and to the point, this is a friendly and casual way to end an email in almost any situation where you want to show your closeness and familiarity with the recipient. The sign off can be used in both formal and informal settings, and is ideal when you’re talking to friends, family members, and even co-workers.
54. Sending you good vibes
Remind the recipient you’re on their side with this casual and friendly email sign off. Bear in mind that this sign off can come off as overly casual in certain situations, so consider your relationship with the recipient, their job title, and personality before using it in an email.
55. Have a good one
A friendly and casual email sign off that fits many contexts, especially when talking to a friend or colleague who you want to wish well. However, you need to consider your relationship with the recipient and the tone of the email since this sign off can be perceived as rude used in certain situations.
56. Until next time
This is a simple email sign off that works well for many situations where you are communicating with a friend or colleague who you have a good rapport with. However, the sign off is not a good choice for formal and business-related communication and may cause confusion and offense when used in these situations.
57. Stay awesome
This is an upbeat sign off that’s typically used among friends, acquaintances, and colleagues to motivate the recipient or to express gratitude for their support or help. However, the sign off may not be appropriate for professional or formal settings, such as business and job-related emails.
58. Catch up soon
You can use this casual and friendly email sign off when you want to maintain contact with the recipient and express your desire to chat with them soon. It’s appropriate when communicating with friends, colleagues, or acquaintances with whom you have a good relationship, but it’s not suitable for formal or professional communication.
59. As ever
A warm and lighthearted email sign off that can be used in many situations, especially when you have a good relationship with the recipient. For example, you can use it when communicating with a client you’ve worked with for a long time or when following up with a colleague after a previous meeting. However, it’s not suitable for serious emails.
60. Ciao
While it’s a simple word that may come across as pretentious, it works well as a casual and friendly sign off for your emails.
How to end an email for ecommerce
When concluding an ecommerce email, the right email sign off can leave a lasting impression on customers. Here are a few examples to help you sign off your emails while encouraging customer engagement:
Customer service-oriented email sign offs
In customer service-oriented emails, the goal is to be helpful and willing to assist further. These examples of email sign offs help build trust, making them suitable for customer service.
61. If you have any questions, feel free to reach out
This open-ended sign off invites further communication. It shows that your business values customer engagement and is open to addressing concerns. It reassures customers that their queries are welcome and will be attended to with care.
62. We’re here to help
A concise yet powerful statement, this sign off reinforces the idea that customer support is readily available. It assures the customer that help is just an email away, fostering a sense of reliability and trust in your services.
63. Looking forward to serving you again
This upbeat sign off suggests eagerness for future interactions. It indicates a commitment to ongoing service and a desire for customer relationships.
Sales and promotion-focused email sign offs
In sales or promotional emails, the goal is to encourage action by highlighting the benefits of a product or service. These email sign offs create urgency and excitement, prompting the recipient to act quickly to take advantage of offers.
64. Don’t miss out on our upcoming deals
This email sign off creates FOMO, prompting customers to stay tuned for upcoming promotions they won’t want to miss. It can also serve as a primer for limited-time opportunities.
65. Excited for you to try our products
This enthusiastic email sign off tells customers you think they’ll love your products. It also suggests an investment in customer satisfaction.
66. Stay tuned for more great offers
Leaving customers with the promise of upcoming valuable deals builds interest. It also incentivizes them to keep an eye out for your emails to benefit from future deals.
Brand voice-aligned email sign offs
Ecommerce brands often cultivate a unique voice that resonates with their target audience. Their email sign offs should align with this personality. It can be playful, innovative, or distinctive.
67. Stay fabulous!
This email sign off reflects a brand voice that is upbeat and positive. It focuses on leaving the customer feeling stylish and confident. It might be used by a fashion, beauty, or lifestyle brand with a chic, empowering identity.
68. Happy shopping!
This cheerful, retail-oriented email sign off resonates with ecommerce brands wanting to promote an enjoyable shopping experience. Thanks to its friendly and inviting tone, this sign off enhances the overall customer experience.
69. Ride the wave of savings!
This creative and engaging email sign off aligns with a brand voice that emphasizes value and excitement. It’s an energetic sign off that promises exciting deals.
Community-building email sign offs
With these email sign offs, you can nurture a connection with the customer. You can make them feel like they’re a part of something bigger than a mere transaction. Brands that prioritize customer engagement and loyalty use these email sign offs to forge a sense of community or belonging.
70. Join our community
Inviting customers to engage with the brand on a deeper level, this email sign off makes them feel like they’re part of an exclusive group. It fosters a sense of belonging as it invites recipients to join a community.
71. Be a part of our family
Creating a warm, welcoming atmosphere, this email sign off is fitting for brands that value closeness with their customer base. It evokes a sense of inclusion and warmth, indicating that recipients are valued members of the brand.
72. Together in adventure
This email sign off implies a shared journey or experience, aligning the brand’s mission with the customer’s aspirations. It’s a great sign off for brands focused on travel, outdoor activities, or other experience-based offerings.
Bonus: Annoying email sign offs
Now that you know appropriate email sign offs to use in different situations, which ones should you stay clear of?
A Perkbox study involving 1,928 people found these to be the most annoying email sign offs:
- Love – 57%
- No sign off – 44%
- Warmly – 31%
- Cheers – 26%
- Yours truly – 24%
- Yours faithfully – 18%
- Talk soon – 14%
- Sincerely – 12%
- Best – 12%
- All the best – 9%
Similarly, irritating openings included “Happy Friday” and “To whom it may concern,” which sound vague but formal.
Meanwhile, a more recent Preply survey found that 46% of respondents could tell a coworker’s mood based on their greetings and sign offs. The study involved 1,005 American respondents who ranked the most savage ways to sign off emails as:
- (No sign off)
- (Just sign your name)
- Thanks in advance
- Respectfully
- Cheers
Meanwhile, these were ranked the most uptight ways to end an email:
- Respectfully
- Kind regards
- Sincerely
- (No sign off)
- Regards
Wrapping up
Email sign offs are just as important as the body of the email and can leave a lasting impression on the recipient. Remember to pay attention to the context and your relationship with the recipient when choosing your email sign off to ensure you leave a positive impact and strengthen your relationship with the email recipient.
Source from Omnisend
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